You can use the P-card if

  • you intend to charge NIH funds or grants/fellowships administered by the Neurobio finance office (i.e., which have a 33-digit billing number)
  • your order total is $500 or less
  • your order is not from an HCOM Marketplace Vendor (HCOM Marketplace Vendors applicable to us would be Thorlabs, VWR, Invitrogen, Sigma-Aldrich, McMaster-Carr, Digi-Key, Newark, Biorad, Thermofisher, Qiagen, Grainger, W.B. Mason, MSC Industrial Supply, or Creative Office Pavilion)

To use the Harvard P-card,

  1. Place the order yourself, by phone or online.
  2. Immediately get a receipt. If you’re ordering by phone, ask the vendor to send you an emailed receipt. Turn the receipt into a PDF.
  3. Send the receipt to Rachel’s administrative assistant, and indicate which grant should be charged.
  4. The PCard needs to be reconciled in the Concur system, and that can’t happen unless there’s a receipt. If it isn’t reconciled in the Concur system, the card isn’t paid off, and late charges accrue; late charges are paid by Rachel’s start-up funds.
Backward Ordering -- HHMI ProCard Ordering through HHMI Forward